publication date: January 13, 2023
On 26 January 2023 KIELTYKA GLADKOWSKI KG LEGAL will take part in the webinar organised by the Lawyer in cooperation with DocuSign devoted to Future of Electronic Signatures.
The webinar will discuss the future of digital transformation and the latest trends and best practices based on existing technology and recommendations for future analysis and reform in respect of electronic signatures. The speakers will analyse best practice guidance on electronic signatures and compliance requirements around electronic and digital signatures as well as manners to digitize contract agreement processes.
The presenters will include:
Matt Byrne, Deputy editor, The Lawyer
Brian Kelly, VP & Deputy General Counsel, DocuSign
Eoin O Reilly, Director of Legal, Product at Monzo Bank,
Pippa Whitmore, Legal Director, Pinsent Masons
KIELTYKA GLADKOWSKI on current basis advises international Clients on requirements and compliance matters in respect of electronic and qualified signatures, in particular in financial and banking sector as well as in technology transactions with the effective transfer of IP rights.
Under Polish law, a qualified signature is an electronic signature that has the same legal force as a handwritten signature. It is certified by a special qualified certificate, which allows the verification of the person signing the document. Only the person to whom the signature and certificate are assigned, can use it.
Unlike a trusted profile, when using a qualified signature one can not only deal with official matters, but also, for example, conclude remote contracts or participate in electronic auctions on tender platforms. One can buy a qualified signature from one of the certified suppliers. Their list can be found on the website of the National Certification Center https://www.nccert.pl/ .
The most popular qualified signatures include: Sigilium Sign, Szafir 2.0, proCertum SmartSign or PEM-HEART 3.9 and SecureDoc 2 by EuroCert.
The set of qualified signatures usually includes:
– a special cryptographic card on which your qualified certificate is saved,
– a card reader that you connect to your computer,
– software you need to install.
What a qualified signature can be used for:
– Signing and submitting declarations in the Płatnik system.
– Authentication on the profile page of the National Insurance Institution Electronic Services Platform (PUE ZUS).
– Submitting tax returns electronically to Tax Offices.
– Signing and submitting financial statements sent to the National Court Register.
– Submission of data to tax authorities in the form of a Uniform Control File (JPK).
– Registration and identification of contractors participating in auctions or tenders.
– Conclusion of contracts and participation in auctions on electronic tender platforms.
– Confirmation of identity in contacts with offices and in communication between employees of units in public administration.
– Sending information on financial transactions to the General Inspector of Financial Information https://www.gov.pl/web/finanse/generalny-inspektor-informacji-finansowej .
– Submission of Uniform European Procurement Documents.
– Signing and downloading employee files regarding employees and contractors.
– Remote conclusion of civil law contracts.
– Participation in secured auctions and electronic tenders.
– Sending electronic invoices online.