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		<title>Faking reviews in e-commerce &#8211; analysis of new legal regulations, algorithmic mechanisms and market practices in the e-commerce sector</title>
		<link>https://www.kg-legal.eu/info/it-new-technologies-media-and-communication-technology-law/faking-reviews-in-e-commerce-analysis-of-new-legal-regulations-algorithmic-mechanisms-and-market-practices-in-the-e-commerce-sector/</link>
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		<dc:creator><![CDATA[jakub]]></dc:creator>
		<pubDate>Fri, 10 Jul 2026 11:29:19 +0000</pubDate>
				<category><![CDATA[IT, NEW TECHNOLOGIES, MEDIA AND COMMUNICATION TECHNOLOGY LAW]]></category>
		<category><![CDATA[AI Compliance]]></category>
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		<category><![CDATA[fake reviews]]></category>
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					<description><![CDATA[<p>Publication date: July 10, 2026 The phenomenon of fake reviews in the digital space has evolved from a marginal image issue to a central focus of market supervision authorities and EU legislators. The contemporary ontology of this phenomenon extends beyond primitive content fabrication to encompass any form of communication that, by distorting the actual consumer [&#8230;]</p>
<p>Artykuł <a href="https://www.kg-legal.eu/info/it-new-technologies-media-and-communication-technology-law/faking-reviews-in-e-commerce-analysis-of-new-legal-regulations-algorithmic-mechanisms-and-market-practices-in-the-e-commerce-sector/">Faking reviews in e-commerce &#8211; analysis of new legal regulations, algorithmic mechanisms and market practices in the e-commerce sector</a> pochodzi z serwisu <a href="https://www.kg-legal.eu">KIELTYKA GLADKOWSKI LEGAL | CROSS BORDER POLISH LAW FIRM RANKED IN THE LEGAL 500 EMEA SINCE 2019</a>.</p>
]]></description>
										<content:encoded><![CDATA[
<p><strong><mark style="background-color:rgba(0, 0, 0, 0)" class="has-inline-color has-vivid-cyan-blue-color">Publication date: July 10, 2026</mark></strong></p>



<p>The phenomenon of fake reviews in the digital space has evolved from a marginal image issue to a central focus of market supervision authorities and EU legislators. The contemporary ontology of this phenomenon extends beyond primitive content fabrication to encompass any form of communication that, by distorting the actual consumer experience, misleads the recipient, directly influencing their decision-making process. Legally, a fake review is considered not only a completely false message, but also one that, by omitting important facts or manipulating context, creates a false impression of the quality of a product or the reliability of a seller. This practice is classified as unfair commercial activity if its nature causes or is likely to cause the average consumer to make a transactional decision they would not otherwise make, thus violating the fundamental principles of fair dealing.</p>



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<p>The typology of activities considered unfair rests on several fundamental pillars, the most blatant of which is direct fabrication. This involves posting or commissioning the creation of false recommendations from specialized external entities, such as marketing agencies, which directly violates regulations on combating unfair market practices. Another mechanism is selective manipulation, in which a business intentionally manages the visibility of reviews by removing, concealing, or delaying the publication of negative reviews while favoring positive ones. Such action distorts the image of actual customer satisfaction and is considered misleading regarding the essential characteristics of a product or service. An equally significant aspect is feigned verification, i.e., declaring that reviews come from real buyers without implementing proportionate and reasonable steps to verify their authenticity, which constitutes a direct violation of the disclosure obligations imposed by the Omnibus Directive.</p>



<p>Contemporary market practices have also evolved more subtle forms of manipulation, such as astroturfing, which involves creating artificial social support through employees or store owners posing as independent consumers. These activities often involve the manipulation of user profiles, where images generated by artificial intelligence algorithms are used to authenticate fictitious accounts, creating false social proof. Each of these practices, regardless of their technological sophistication, is subject to strict scrutiny by competition and consumer protection authorities.</p>



<p><strong>The role of the President of the Office of Competition and Consumer Protection and the responsibility of management boards</strong></p>



<p>The President of the Polish Office of Competition and Consumer Protection (UOKiK) serves as a central regulator in the legal system, endowed with rigorous powers to counteract violations of collective consumer interests. The main disciplinary instrument at the authority&#8217;s disposal is an administrative fine, which can be imposed in the amount of 10% of the turnover achieved by the entrepreneur in the financial year preceding the year of issuance of the decision. The amount of the fine is not determined arbitrarily, but rather results from precisely defined criteria, which include, above all, the scale of the violation, its duration, and the degree of intentionality of the perpetrator. Importantly, this fine is intended to serve not only a repressive function but, above all, a preventive and deterrent one, discouraging other market participants from engaging in similar unfair practices involving the manipulation of reviews or misleading as to the authenticity of reviews.</p>



<p>The enforcement procedure in consumer matters is designed to ensure high effectiveness of supervisory activities. A business subject to a sanction is obligated to settle the fine within 14 days of the decision becoming final, which directly contributes to the state budget. A crucial procedural element is the prejudicial nature of the decisions of the President of the Office of Competition and Consumer Protection (UOKiK), which means that the authority&#8217;s findings regarding violations of the law are binding on common courts in compensation cases brought by injured customers. This legal structure significantly facilitates consumers in pursuing civil claims, as they do not have to prove the illegality of the store&#8217;s actions, focusing solely on demonstrating the damage suffered. The office&#8217;s activity in recent years, reflected in numerous proceedings against e-commerce leaders, confirms that protecting the transparency of reviews has become a regulatory priority, translating into real and severe financial consequences for violators.</p>



<p>The contemporary model of liability in consumer protection law departs from a concept focused solely on the business entity, shifting the burden of sanctions also to individuals who actually manage the enterprise. The President of the Office of Competition and Consumer Protection (UOKiK) has the authority to impose a personal fine of up to PLN 2,000,000 on a manager. This liability is triggered by demonstrating that the manager has intentionally allowed – through their actions or conscious omissions – the company to violate collective consumer interests. In case law, the degree of management involvement in decision-making processes regarding marketing and communications is crucial. This liability may therefore affect a management board member who approves a budget for obtaining reviews from external opinion farms or ignores the lack of implementation of verification procedures under the Omnibus Directive, despite being aware of such deficiencies.</p>



<p>It should be emphasized that the responsibility of managers is autonomous and independent of any penalty imposed directly on the entrepreneur. This is intended to provide a strong incentive for management to build internal compliance structures and actively oversee the entity&#8217;s operational ethics. In the era of digitalization of trade, where algorithms and automation of marketing processes can generate violations on a massive scale, the personal financial risk of managers is intended to compel prioritizing compliance as the foundation of business strategy. Therefore, the systemic fight against false reviews is implemented not only through sanctions against corporate structures but also by disciplining those who actually shape companies&#8217; market policies. This, according to the legislature, is intended to ensure long-term improvement in integrity standards in electronic trading.</p>



<p><strong>The Omnibus Directive and the blacklist of market practices</strong></p>



<p>The implementation of the Omnibus Directive into the Polish legal system significantly redefined transparency standards in e-commerce, introducing mechanisms that directly address the systemic manipulation of consumer reviews. A key instrument in this regard is the so-called blacklist of market practices, which constitutes a catalog of behaviors considered unfair in all circumstances, eliminating the need for supervisory authorities to conduct a case-by-case analysis of the consequences of a given action. Classifying these market torts as unfair practices aims to eliminate evidentiary difficulties, as their mere existence exaggerates the entrepreneur&#8217;s wrongdoing. This legal framework not only strengthens the consumer&#8217;s position but, above all, simplifies the evidentiary process, making the fight against e-commerce abuse more effective and predictable for market participants. The foundation of the new regulations is an absolute prohibition on manipulating the verification and authenticity of product recommendations, which imposes an active obligation on sellers to implement procedures to verify the origin of reviews.</p>



<p>Under the current wording of the regulations, it is considered an unfair market practice for a trader to claim that product reviews were posted by consumers who actually used or purchased the product, in situations where reasonable and proportionate steps were not taken to verify their authenticity. This practice violates the consumer&#8217;s right to reliable information, which is essential for making an informed decision about purchasing the product, and violating it constitutes conduct contrary to good practice. The law prohibits not only posting completely false reviews, but also commissioning third parties to create them, or transferring recommendations between products with different parameters, which is referred to as review hijacking. Other offenses listed in the catalog are treated equally severely, such as using false quality certificates without appropriate authorization or using surreptitious advertising, which involves using editorial content to promote a product without clearly identifying the paid nature of the communication. Aggressive techniques are also considered particularly burdensome, including mass spamming and forced selling, which involves demanding payment for products delivered to the consumer without their prior order.</p>



<p>The blacklist also eliminates techniques <strong>such as bait advertising and direct persuasion of children to purchase</strong>, which aims to protect the integrity of the consumer decision-making process from manipulation. This protection of minors stems from their particular vulnerability to advertising messages and their inability to critically assess the persuasive nature of commercial offers. Expanding the list to include a ban on posting or commissioning another person to post false reviews for the purpose of promoting products significantly complements the system, preventing brands from using agencies that fabricate social evidence. It is emphasized that any form of distortion of the actual image of a product&#8217;s popularity constitutes a violation of the collective interests of consumers, which entitles the President of the Office of Competition and Consumer Protection (UOKiK) to intervene under public law as soon as a threat to the interests of all market users arises.</p>



<p>A particularly significant and painful consequence of these unfair techniques for entrepreneurs is a specific civil law sanction in the form of an extended right of withdrawal from the contract. If an e-store engages in practices listed in the prohibited catalog or fails to comply with information obligations regarding review verification, the statutory return period granted to the buyers is extended from 14 days to a full 12 months. This mechanism is a direct consequence of the assumption that, in the absence of reliable information, the consumer could not have expressed a fully informed intention to purchase, which suspends the running of standard mandatory deadlines. Systematic combating of review fraud and the use of black market practices is therefore becoming not only a matter of business ethics but the foundation of legal security and stability for every entity operating in the e-commerce sector. Neglect in transparency can lead to mass claims for refunds, posing a real threat to the operational liquidity of the company.</p>



<p><strong>Manipulation Architecture and Platform Obligations under the Digital Services Act (DSA)</strong></p>



<p>The phenomenon known as dark patterns constitutes a sophisticated form of interference in the user&#8217;s decision-making process, based on the deliberate use of interface architecture to distort their autonomy of will. Manipulative design patterns are not merely a manifestation of aggressive marketing, but a systematic designer&#8217;s action aimed at inducing a specific cognitive bias in the consumer, which ultimately leads to a purchase decision they would not have made in conditions of full transparency. The psychological foundation of these actions is the use of heuristics, i.e., simplified rules of reasoning and automatic thinking, which in the fast-paced environment of e-commerce transactions make the user susceptible to subliminal suggestions. This phenomenon has evolved from simple forms of persuasion to advanced interface manipulation, where the line between inducement and fraud is deliberately blurred to maximize conversion at the expense of the interests of the weaker party in the legal relationship.</p>



<p>A particularly significant area of application of these practices is the system for <strong>presenting reviews and suggesting their authenticity</strong>, where manipulation takes the form of so-called interface interference. Businesses often employ patterns involving selective content display, which in practice means deliberately hiding negative reviews on subsequent pages of the website while simultaneously highlighting only enthusiastic reviews on the product&#8217;s home page. This practice violates the model of the average consumer, who has the right to expect that the image presented of a product&#8217;s popularity and quality is reliable and has not been subjected to arbitrary filtering. Manipulation in the sphere of social evidence also includes fabricating popularity indicators, such as false messages about the number of people viewing a given product at a given time or false offer duration counters, which create an artificial sense of scarcity in the user and pressure them to immediately close the transaction. Under the Polish Act on Combating Unfair Market Practices, these activities may be classified as misleading because they distort the actual market conditions, preventing a rational comparison of offers.</p>



<p>Another dimension of manipulation is the technique known as confirmation shaming, which in the sphere of opinion writing involves the use of evaluative and emotional language to coerce users into specific behaviors, for example, through unsubscribe buttons suggesting a lack of consumer awareness. These practices are closely related to the &#8220;<strong>roach motel model</strong>”, where the process of issuing a favorable review is simplified to the maximum extent, while editing, reporting an error, or deleting content requires navigating a complex subpage structure, which is intended to discourage users from correcting false information. In the legal context, such procedural barriers are considered burdensome impediments that violate good practice and the principle of commercial fairness. An analysis of case law and the positions of supervisory authorities indicates that an interface that deliberately hinders users from exercising their rights or changing their minds loses its neutrality and becomes a tool for harming consumer interests.</p>



<p>A fundamental change in the regulatory sphere was brought about by the entry into force of the <strong>EU Digital Services Act (DSA), which, in Article 25, explicitly prohibits online platform providers from designing, organizing, and operating interfaces in a way that misleads or manipulates service users</strong>. This regulation is overarching and complements the existing consumer protection framework by introducing a direct obligation to maintain neutrality in choice architecture and prohibiting structures that significantly impede users&#8217; ability to make free and informed decisions. Violation of this prohibition entails not only civil law risks but also severe administrative sanctions, which can amount to a significant percentage of the business&#8217;s global turnover.</p>



<p>In the sphere of law enforcement, the key role is played by the model design of the average consumer, who is observant and cautious but lacks specialized knowledge of the psychological mechanisms used in interface design. This protection is preventative and abstract in nature, meaning the President of the Office of Competition and Consumer Protection (UOKiK) can intervene in situations where the mere existence of a manipulative pattern poses a real risk of distorting market behavior, without having to wait for measurable financial damage to a specific individual. Effectively combating dark patterns requires businesses not only to comply with the law but, above all, to shift to a design model focused on reliability, where all product information, including opinions, is presented free from coercive mechanisms. Ultimately, interface transparency is becoming a prerequisite for maintaining trust in the digital economy, and the use of sophisticated forms of manipulation is perceived as highly harmful to society, subject to strict assessment in light of the principles of social coexistence.</p>



<p><strong>New obligations for marketplaces regarding moderation and transparency</strong></p>



<p>The entry into force of Regulation 2022/2065, known as the Digital Services Act (DSA), represents a fundamental shift in the liability paradigm for intermediary service providers, particularly marketplaces. This regulation shifts the emphasis from passive content hosting to active oversight of the transparency and security of the digital system, introducing rigorous operational standards aimed at eliminating illegal content while respecting users&#8217; fundamental rights. A key pillar of this reform is the formalization of moderation processes, which until now were often subject to arbitrary internal platform decisions and are now subject to strict procedural rigors contained in the notice-and-action mechanism. Under the DSA, each platform is required to provide easily accessible and user-friendly tools for identifying potentially illegal content, including fake reviews or infringing offers. The mere receipt of a report obliges the provider to promptly and objectively address it.</p>



<p>The evolution of moderation obligations is inextricably linked to the <strong>requirement for transparency in decisions</strong>, which is achieved through the justification mechanism provided for in the EU regulation. When a marketplace decides to remove content, limit its visibility, or suspend a user&#8217;s account, the user is absolutely obligated to provide clear and specific reasons for such action, which is intended to prevent abuse by blocking reliable reviews that are unfavorable to the seller. This system is complemented by a<strong> mandatory internal complaint handling system</strong>, which allows users to appeal moderation decisions free of charge within a period of at least six months. <strong>This constitutes an important procedural guarantee and allows for the correction of potential algorithmic errors</strong>. It is indicated that such a legal framework is necessary to counteract the fragmentation of consumer protection, which previously relied primarily on general national clauses that were unsuitable for the scale of operations of global digital entities.</p>



<p>A significant innovation introduced specifically for trading platforms is the &#8220;Know Your Business Customer&#8221; (KYBC) principle, regulated in the chapter on marketplace transparency. These entities are charged with collecting and verifying information about traders offering their products through their interfaces, including registration data, payment account numbers, and declarations of commitment to offer goods in compliance with EU law. This mechanism aims to eliminate the phenomenon of anonymous sellers, who often promote defective products using fabricated reviews and, after raising capital, disappear from the market, avoiding legal liability. The platform is obligated to suspend services for sellers who fail to submit the required documents, making the marketplace an active guardian of the legality of trade, rather than merely a passive intermediary in trade.</p>



<p>The scope of transparency obligations extends beyond relationships with individual users to include public reporting through the periodic publication of transparency reports. These documents must include detailed data on the number of orders received from national authorities, statistics on content moderation initiated by the platform itself, and information on the use of automated tools in verification processes. For very large online platforms, these rigors are even stricter, including the obligation to conduct annual audits and systemic risk assessments, including analysis of the interface&#8217;s vulnerability to manipulation that could negatively impact public safety or consumer protection. The systemic fight against disinformation and unfair market practices is therefore anchored in the full transparency of operational processes, which allows supervisory authorities to continuously monitor the effectiveness of implemented security measures.</p>



<p>Supervision of compliance with these obligations is based on a new institutional architecture, in which national digital services coordinators, working closely with the European Commission, play a central role. The enforcement system for the adopted regulations is based on fines of up to 6% of a provider&#8217;s global turnover, which compels compliance with specific cybersecurity standards. This control system is designed to ensure that marketplaces not only implement the required procedures but also apply them reliably and uniformly across the European Union, which is crucial for building consumer confidence in cross-border trade. The introduction of these standards ends the phase of full regulatory freedom for platforms, imposing on them real responsibility for shaping the environment in which the modern exchange of goods and services takes place.</p>



<h2 class="wp-block-heading"><strong>Technological verification mechanisms and modern operating models</strong></h2>



<p><strong>Authenticity Suggestion and Pressure Mechanisms</strong></p>



<p>The evolution of digital market oversight has led to the development of mechanisms in which traditional legal instruments are increasingly being replaced by algorithmic jurisdictions based on advanced artificial intelligence systems. The phenomenon known as AI exclusion is a modern form of sanction that, for e-commerce entities, can prove more severe than traditional financial penalties imposed by administrative bodies. The foundation of this process is the integration of data on the credibility of reviews directly with positioning parameters in ranking systems, which means that transparency is no longer merely an ethical obligation but a condition for the technical visibility of an offer. Recommendation algorithms operating within platforms such as Google and Amazon constantly analyze behavioral and linguistic patterns to identify anomalies suggesting manipulation of social evidence. These systems are currently capable of recognizing the structure of texts generated by LLM language models, which are characterized by a specific repetition of phrases and a lack of emotional details typical of authentic consumer experiences. An additional risk factor subject to automatic verification is the so-called review growth rate, where a sudden jump in the number of positive ratings without correlation with actual website traffic or sales volume is interpreted by AI as a warning signal initiating restrictive procedures.</p>



<p>The consequences of an online store being classified by AI systems as posing a high risk of manipulation are immediate and often irreversible in the short term. This mechanism, known in market practice as <strong>shadow banning or de-indexing</strong>, leads to a drastic decline in visibility in search results and the blocking of offers in advertising systems, effectively cutting the entrepreneur off from key customer acquisition channels. Under the provisions of the Digital Services Act, providers of very large online platforms are required to maintain particular transparency regarding the parameters used in recommendation systems. Article 27 of the aforementioned regulation requires platforms to clearly define in their regulations the key parameters determining information ranking, which aims to limit <strong>algorithmic arbitrage</strong> and enable entrepreneurs to understand the reasons for a potential decline in their market exposure. It is worth noting that modern risk assessment systems may be classified as high-risk systems within the meaning of the Artificial Intelligence Regulation, which imposes strict requirements on their creators regarding human oversight and the prevention of <strong>algorithmic discrimination</strong>.</p>



<p>In parallel to restrictive systems, a paradigm known as agentic commerce is developing, in which purchasing processes are carried out by autonomous AI assistants acting directly on behalf of the consumer. In this model, traditional product reviews cease to serve as persuasive texts for humans and become raw input data for machines that filter the market in search of offers with the highest level of verified trust. A key element of this new commerce architecture is the so-called trust layer, built on protocols such as the Universal Commerce Protocol promoted by Google or the Agentic Commerce Protocol developed by OpenAI. These systems are guided not only by price or availability of goods but above all by the certified credibility of the seller&#8217;s data, automatically rejecting offers from entities that lack a clear digital traceability of their recommendations. The collaboration of AI assistants with secure payment systems, such as the Agent Payments Protocol, creates a closed ecosystem in which offers at risk of manipulation are excluded at the initial algorithmic selection stage, before they are even presented to the user.</p>



<p>In the era of agent-based commerce, the role of modern shopping assistants is becoming dominant, forcing businesses to redefine their credibility-building strategies. The Context Protocol model and other open-source solutions enable the exchange of context between various AI models and commerce systems, allowing information about unfair practices by a single store to be instantly shared across the entire assistant network. The doctrine suggests that this systematic approach to eliminating abuse is a natural response to the technological ease of fabricating content online. For an e-commerce store, losing its trustworthy status in the eyes of Google or OpenAI algorithms means the modern equivalent of server shutdown, as AI assistants, protecting the interests of their users, will systematically bypass offers that generate manipulative signals. Thus, the fight for authenticity is no longer a mere compliance issue but an existential foundation in the new, automated e-commerce environment, where barriers to entry into the trust layer are becoming increasingly difficult for entities employing pressure mechanisms and suggesting false authenticity.</p>



<p><strong>Compliance as a Service and the Digital Feedback Path</strong></p>



<p>The rapid evolution of the e-commerce market and the increasing professionalization of unfair market practices have forced entrepreneurs to abandon a reactive reputation management model in favor of proactively building a digital immune system. The scale of the challenge facing modern e-commerce is illustrated by analyses of the systematic erosion of trust in the digital sector, pointing to the prevalence of fake reviews and consumer concerns about the mass implementation of generative artificial intelligence for opinion fabrication. This state of affairs creates decision paralysis, where an overabundance of unreliable information, instead of supporting the purchasing process, becomes an insurmountable barrier.</p>



<p>The economic impact of the lack of reliable content verification is directly measurable and translates into tangible operational losses for businesses. The literature emphasizes that exposure to manipulated reviews drastically reduces purchase intentions and brand trust, generating measurable financial losses. The information vacuum filled with false enthusiasm also leads to a phenomenon known as post-purchase dissonance, in which a product that fails to meet expectations is returned to the seller as a complaint or contract withdrawal. Consequently, the lack of investment in transparent review processes generates hidden logistical and operational costs that, in the long run, may outweigh the gains achieved through the temporary increase in conversions driven by manipulation.</p>



<p>In response to increasing regulatory rigor, including the Omnibus Directive, the Digital Services Act (DSA), and the AI Act framework, an operational model known as <strong>Compliance as a Service (CaaS)</strong> has emerged in market practice. It involves fully outsourcing compliance processes to specialized technology providers who take over the burden of monitoring and verifying content in accordance with current regulations. CaaS allows for the automation of data oversight, which is essential in an environment where the volume of incoming reviews precludes manual oversight without risking accusations of disproportionality. In this approach, compliance ceases to be merely an administrative cost and becomes a component of a strategy for building brand value by guaranteeing the authenticity of every customer touchpoint.</p>



<p>The foundation of the Compliance as a Service model is the maintenance of clean data and the generation of an indisputable digital trace of the review&#8217;s provenance. Every published review should be accompanied by a log containing metadata regarding the specific transaction, a unique order number, and delivery status, creating auditable proof of authenticity that can be presented during inspections by supervisory authorities such as the President of the Office of Competition and Consumer Protection. This digital reconstruction of the review process provides the most effective legal shield for businesses, eliminating the risk of allegations of unfair market practices. In the era of algorithmic jurisdiction, where ranking systems favor content supported by digital evidence, having a certified trace of data provenance is becoming a prerequisite for maintaining the market visibility of an offer.</p>



<p>Parallel to technical verification, modern review management systems integrate mediation mechanisms that allow for the amicable resolution of disputes before they are publicly expressed. Market experience suggests that implementing structured review processes allows for the amicable resolution of a significant portion of consumer disputes, effectively preventing the publication of negative reviews resulting from logistical errors. This approach aligns with the principles of reliability and good market practices, building customer relationships based on dialogue rather than solely on the one-way transmission of ratings.</p>



<p>Transaction verification is now becoming the market standard, replacing open, abuse-prone review sections with a system of unique invitations sent only after a purchase is completed. The literature emphasizes that restricting the review process to those who actually purchased the product is the simplest and most effective way to comply with the obligations imposed by the Omnibus Directive. This not only minimizes the risk of severe financial penalties, but above all, provides AI shopping assistants with reliable input data, which, in the new agent-based commerce paradigm, will determine the viability of each entity in the e-commerce ecosystem.</p>
<p> </p>
<p>Artykuł <a href="https://www.kg-legal.eu/info/it-new-technologies-media-and-communication-technology-law/faking-reviews-in-e-commerce-analysis-of-new-legal-regulations-algorithmic-mechanisms-and-market-practices-in-the-e-commerce-sector/">Faking reviews in e-commerce &#8211; analysis of new legal regulations, algorithmic mechanisms and market practices in the e-commerce sector</a> pochodzi z serwisu <a href="https://www.kg-legal.eu">KIELTYKA GLADKOWSKI LEGAL | CROSS BORDER POLISH LAW FIRM RANKED IN THE LEGAL 500 EMEA SINCE 2019</a>.</p>
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		<title>CLIENT ALERT Dietary supplements market in Poland Amendments to food safety regulations &#124; May 2026</title>
		<link>https://www.kg-legal.eu/info/pharmaceutical-healthcare-life-sciences-law/client-alert-dietary-supplements-market-in-polandamendments-to-food-safety-regulations-may-2026/</link>
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		<dc:creator><![CDATA[jakub]]></dc:creator>
		<pubDate>Wed, 08 Jul 2026 11:04:24 +0000</pubDate>
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		<guid isPermaLink="false">https://www.kg-legal.eu/?p=8825</guid>

					<description><![CDATA[<p>Publication date: July 07, 2026 The draft Act of April 13, 2026, amending the Act on Food and Nutrition Safety will enter into force six months after its publication. The new regulations primarily impact producers, importers, distributors, and sellers of dietary supplements &#8211; both in traditional and online channels. Below, we present the real changes [&#8230;]</p>
<p>Artykuł <a href="https://www.kg-legal.eu/info/pharmaceutical-healthcare-life-sciences-law/client-alert-dietary-supplements-market-in-polandamendments-to-food-safety-regulations-may-2026/">CLIENT ALERT Dietary supplements market in Poland Amendments to food safety regulations | May 2026</a> pochodzi z serwisu <a href="https://www.kg-legal.eu">KIELTYKA GLADKOWSKI LEGAL | CROSS BORDER POLISH LAW FIRM RANKED IN THE LEGAL 500 EMEA SINCE 2019</a>.</p>
]]></description>
										<content:encoded><![CDATA[
<p><strong><mark style="background-color:rgba(0, 0, 0, 0)" class="has-inline-color has-vivid-cyan-blue-color">Publication date: July 07, 2026</mark></strong></p>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td><em>The draft Act of April 13, 2026, amending the Act on Food and Nutrition Safety will enter into force six months after its publication. The new regulations primarily impact producers, importers, distributors, and sellers of dietary supplements &#8211; both in traditional and online channels. Below, we present the real changes to your business.</em></td></tr></tbody></table></figure>



<span id="more-8825"></span>



<h1 class="wp-block-heading">1. Reports only via e-Sanepid</h1>



<p>Every dietary supplement introduced to the market for the first time must be reported to the Chief Sanitary Inspector (GIS). Until now, various forms were acceptable &#8211; paper or electronic, with a handwritten or electronic signature. After the amendment comes into effect, the only acceptable method will be the e-Sanepid platform.</p>



<p>What does this mean in practice?</p>



<ul class="wp-block-list">
<li>It is necessary for each person submitting notifications to have a qualified electronic signature or a trusted profile.</li>



<li>All communication with sanitary inspection bodies &#8211; letters, decisions, and confirmations &#8211; will be handled through the platform account. The moment of notification submission will be clearly confirmed with an official receipt, eliminating disputes over the deadline.</li>



<li>Companies that have previously used paper forms or traditional correspondence must immediately switch to the new channel and ensure appropriate employee training.</li>
</ul>



<p>The change also concerns the timing of the notification obligation: the previous option to notify the Chief Sanitary Inspectorate (GIS) at the stage of intended product introduction is no longer available. The obligation now arises at the time of actual introduction to the market.</p>



<h1 class="wp-block-heading">2. Strict deadlines and automatic presumption of irregularities</h1>



<p>The amendment introduces a completely new mechanism for conducting investigations. This change has the greatest potential to surprise companies without effective internal compliance procedures.</p>



<h2 class="wp-block-heading">How does the new mechanism work?</h2>



<p>If the Chief Sanitary Inspectorate initiates an investigation and requests the entity to submit a scientific opinion, the company has exactly 14 days to submit an application to an accredited scientific unit – at the same time forwarding a copy of it to the Chief Sanitary Inspectorate.</p>



<figure class="wp-block-table"><table class="has-vivid-cyan-blue-color has-luminous-vivid-amber-background-color has-text-color has-background has-link-color has-fixed-layout"><tbody><tr><td><strong>Step</strong></td><td><strong>What&#8217;s going on</strong></td></tr><tr><td><strong>14 days</strong></td><td>Deadline for submitting an application for a scientific opinion to a scientific unit (from the date of delivery of the request by GIS)</td></tr><tr><td><strong>6 months</strong></td><td>Maximum time for a scientific unit to issue an opinion</td></tr><tr><td><strong>Up to 12 months</strong></td><td>Possible extension of the deadline by the entity if the case is complex</td></tr><tr><td><strong>Failure to meet 14 days</strong></td><td>Automatic presumption that the product is incorrectly classified and does not meet the requirements &#8211; GIS ends the proceedings to the detriment of the entity</td></tr></tbody></table></figure>



<p>The mechanism for presuming irregularities is a significant innovation. Previously, a company&#8217;s inaction during the proceedings did not automatically result in any legal consequences &#8211; the proceedings could drag on for years. Following the amendment, any failure to meet the 14-day deadline will lead to direct negative consequences, regardless of whether the product is safe.</p>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td><strong>The ban on re-registration – an important trap</strong></td></tr><tr><td>Once the investigation is complete, the entity cannot submit a new notification for a product with the same qualitative and quantitative composition. If the company withdraws its notification during the investigation, this prohibition is indefinite. In such cases, changing the composition may be the only way to return to the market.</td></tr></tbody></table></figure>



<h1 class="wp-block-heading">3. Advertising without reporting? A fine of nearly one million zlotys</h1>



<p>This change directly impacts brands engaging in active digital marketing. Previously, advertising or presenting a dietary supplement without prior notification to the Chief Sanitary Inspectorate (GIS) was punishable by a fine (a misdemeanor). Following the amendment, this becomes grounds for imposing an administrative fine &#8211; with new, significantly higher penalties.</p>



<h2 class="wp-block-heading">What exactly is prohibited?</h2>



<p>The amendment penalizes not only the sale of a supplement without reporting it to the Chief Sanitary Inspectorate (GIS), but also the mere advertising or presentation of it if the notification has not been effectively submitted. In other words:</p>



<ul class="wp-block-list">
<li>Sponsored post on Instagram or Facebook promoting a new supplement before notification = grounds for an administrative penalty.</li>



<li>Product page in the online store visible to the public before successful reporting to GIS = risk of infringement.</li>



<li>Promotional materials sent to wholesalers or distributors before GIS is notified = potential infringement.</li>



<li>Influencer marketing initiated before the date of effective notification = liability on the part of the entity commissioning the campaign.</li>
</ul>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td><strong>Key: What is a &#8220;successful report&#8221;?</strong></td></tr><tr><td>The notification is effectively submitted when the company receives official confirmation of receipt from the e-Sanepid platform. Simply submitting the form isn&#8217;t enough &#8211; confirmation is what counts. These dates can differ by several days or more. Every marketing campaign should be planned with this time buffer in mind.</td></tr></tbody></table></figure>



<h2 class="wp-block-heading">Prohibition on suggesting medicinal properties &#8211; wider scope</h2>



<p>The amendment expands liability for violations of advertising requirements from labeling to the entire marketing message. Previously, sanctions primarily covered incorrect packaging labeling. Following the amendment, a company is responsible for every communication channel &#8211; online advertising, point-of-sale materials, newsletters, or YouTube videos &#8211; if the message suggests that a varied diet does not provide sufficient nutrients, or if a supplement is presented as a medicinal product.</p>



<h1 class="wp-block-heading">4. Public register &#8211; the company&#8217;s reputation under public scrutiny</h1>



<p>The Chief Sanitary Inspectorate (GIS) has maintained a register of dietary supplements before, but the amendment will significantly expand its scope and availability. The data will be published on the e-Sanepid platform and will include:</p>



<ul class="wp-block-list">
<li>the name of the product and its qualitative composition (without quantitative data &#8211; the recipe remains protected),</li>



<li>product qualification proposed by the entity,</li>



<li>information about the initiation or ongoing investigation,</li>



<li>data on the detection of a prohibited ingredient.</li>
</ul>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td><strong>Reputational risk before final decision</strong></td></tr><tr><td>Information about the initiation of an investigation will appear in the public register immediately &#8211; not after the proceedings have concluded. Consumers and competitors will have access to this information before the Chief Sanitary Inspectorate issues any ruling. Even if the proceedings end favorably for the company, the registry record could impact brand perception.</td></tr></tbody></table></figure>



<h1 class="wp-block-heading">5. Fines &#8211; increase by over 330%</h1>



<p>The maximum administrative fine for violating food safety regulations is increasing from 30 to 100 times the average monthly salary. At the current salary level, this means:</p>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td>&nbsp;</td><td><strong>Before the amendment</strong></td><td><strong>After the amendment</strong></td></tr><tr><td><strong>Multiplier</strong></td><td>30×</td><td><strong>100×</strong></td></tr><tr><td><strong>Maximum penalty</strong></td><td>approx. PLN 245,000</td><td><strong>approx. PLN 818,000</strong></td></tr></tbody></table></figure>



<p>The new penalties are imposed administratively (not as fiscal or misdemeanor offenses), which means faster proceedings and no need to prove intentional guilt. A mere finding of a violation is sufficient. The increased level of sanctions has a real deterrent effect, especially for companies with turnover in the tens of millions of zlotys.</p>



<h1 class="wp-block-heading">The biggest risks &#8211; a practical overview</h1>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td><strong>Risk area</strong></td><td><strong>Triggering situation</strong></td><td><strong>Consequence</strong></td></tr><tr><td><strong>Advertising before submission</strong></td><td>Launch of the campaign on social media before the official confirmation of receipt of the notification by the Chief Sanitary Inspectorate</td><td>Fine up to approximately PLN 818,000</td></tr><tr><td><strong>Exceeding the 14-day deadline</strong></td><td>No application submitted to the scientific unit within 14 days of the request by the Chief Sanitary Inspectorate</td><td>Automatic presumption of product irregularity; termination of proceedings to the detriment of the entity</td></tr><tr><td><strong>Errors in the product description on the website</strong></td><td>Content suggesting medicinal properties or claiming that a diet without a supplement is insufficient</td><td>Fine of up to approximately PLN 818,000; risk of product recall</td></tr><tr><td><strong>Publicity of the proceedings</strong></td><td>Initiation of explanatory proceedings by GIS</td><td>Immediate publication of information in the public register &#8211; reputational damage before resolution</td></tr><tr><td><strong>Sale without notification</strong></td><td>Distribution to wholesalers or stores before effective notification of the Chief Sanitary Inspectorate</td><td>A fine of up to approximately PLN 818,000; possible ban on further trading</td></tr><tr><td><strong>No trusted profile/signature</strong></td><td>The employees responsible for reporting do not have the required qualifications</td><td>Notification submitted ineffectively &#8211; risk of sanctions as for failure to notify</td></tr></tbody></table></figure>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td><strong>What is worth doing before the regulations come into force?</strong></td></tr></tbody></table></figure>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td><strong>1. Register on the e-Sanepid platform</strong></td></tr><tr><td>Ensure that at least two people in your company have a qualified electronic signature or an active trusted profile. Register a company account on e-Sanepid before the law comes into effect and complete a test application. A lack of technical readiness on the date the regulations come into effect could prevent you from legally introducing new products to the market.</td></tr></tbody></table></figure>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td><strong>2. Audit current submissions and the new product calendar</strong></td></tr><tr><td>Check that all products in your offer have successfully submitted notifications to the Chief Sanitary Inspectorate. For products planned for launch in the coming months, submit notifications well in advance of the planned sale date or marketing campaign. Take into account the waiting time for official confirmation of receipt.</td></tr></tbody></table></figure>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td><strong>3. Implement a procedure for monitoring deadlines in explanatory proceedings</strong></td></tr><tr><td>Designate a person responsible for receiving correspondence from the e-Sanepid platform and immediately forwarding documents to legal or compliance services. The 14-day deadline for submitting a request for a scientific opinion is short—missing it automatically creates a presumption of irregularities. It&#8217;s worth identifying accredited scientific institutions now with which the company could quickly establish cooperation if proceedings are initiated.</td></tr></tbody></table></figure>



<figure class="wp-block-table"><table class="has-fixed-layout"><tbody><tr><td><strong>4. Verify all marketing materials – websites, social media, product descriptions</strong></td></tr><tr><td>Analyze the content on your website, online store, social media profiles and sales materials for:</td></tr><tr><td>suggestions for medicinal or therapeutic properties of supplements,</td></tr><tr><td>information suggesting that a normal diet does not provide adequate nutrients,</td></tr><tr><td>promoting products for which the GIS notification has not yet been successfully submitted.</td></tr><tr><td>Influencer marketing campaigns deserve special attention – messages created by third parties still place the responsibility on the company commissioning the campaign.</td></tr></tbody></table></figure>



<figure class="wp-block-table">
<table class="has-fixed-layout">
<tbody>
<tr>
<td><strong>5. Monitor the GIS register and respond to information about proceedings</strong></td>
</tr>
<tr>
<td>Once the expanded SEPIS register is launched, regularly check the status of your products. If you receive information about the initiation of an investigation, act immediately. Inaction at this stage can lead to automatic assumptions of irregularities and reputational damage that will be publicly visible throughout the proceedings.</td>
</tr>
</tbody>
</table>
</figure>
<p> </p>
<p>Artykuł <a href="https://www.kg-legal.eu/info/pharmaceutical-healthcare-life-sciences-law/client-alert-dietary-supplements-market-in-polandamendments-to-food-safety-regulations-may-2026/">CLIENT ALERT Dietary supplements market in Poland Amendments to food safety regulations | May 2026</a> pochodzi z serwisu <a href="https://www.kg-legal.eu">KIELTYKA GLADKOWSKI LEGAL | CROSS BORDER POLISH LAW FIRM RANKED IN THE LEGAL 500 EMEA SINCE 2019</a>.</p>
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